Ke Kulekele Hele Kula

Attendance Policy

Students and parents/guardians are reminded of the importance of daily attendance.  Schools are responsible for the education of the child and parents are responsible for ensuring that their child attends school daily and arrives on time.

The procedures for absences, tardiness and early release, are as follows:

• Absent

• Parents/guardians must inform the office as soon as possible by telephone, by note or in person, if the child will be absent and the reason for the absence.

• A doctor's note must be provided for an excused absence.

• If the child is absent for 5 or more consecutive days due to illness, the parent/guardian must provide a doctor’s note stating the medical reason for the excused absence.

• Continuous unexcused absences per semester will result in the following:

• After 5 unexcused absences within the semester, the parent/guardian will be contacted by the ʻUo Mamo teacher.

• After 7 unexcused absences within the semester, a meeting will be scheduled for the parent/guardian with the ʻUo Mamo teacher and the principal.

• At 10 absences within the semester, a letter will be sent to the parent/guardian to inform them that legal documentation has been filed with the Family Court for educational neglect.  The Family Court will be informed of the situation.

• If a student is absent due to illness but is able to do homework, parents/guardians can call the office for a homework request.  Calls received by 9:00 am will be ready for pick up in the office by 3:00 pm on that day.  The office closes at 4:00 pm, Monday through Friday.  Calls received after 9:00 am will be ready for pick up the following day at 3:00 pm.  

• Tardy

• Piko begins at 7:50 am.  Students who arrive after the piko has started will be considered tardy.

• If your child will be late, parents/guardians must call the office before 8:30 am so that we can order lunch for your child.  Any calls for tardiness after 8:30 am will require the parent/guardian to provide a home lunch for that day.

• A student arriving after 11:00 am will be considered absent unless accompanied by a doctorʻs note.

• After the 3rd tardy within the semester, the parent/guardian will be contacted by the ʻUo Mamo teacher.

• Five (5) tardy days will be equivalent to 1 unexcused absence.

• Continuous tardiness may require legal documentation to be filed as stated in the student absence procedure.

• Early Release

• Parents are highly encouraged to schedule appointments after school.

• Parents/guardians are asked to call the office in the morning to inform us of an early release so that teachers can prepare any homework for the student before he/she leaves campus. 

• All students must be signed out at the office prior to leaving campus.

• Nāwahī Nui students will be given a pass and released from class at the time stated to meet their parent/guardian at the office.

***If the parent does not arrive within 5 minutes of the time stated on the pass, the student will be sent back to class and the parent/guardian will need to get a pass from the office and pick up the student from his/her classroom.***

• Nāwahī Iki parents will be given a pass upon signing out to show to the teacher and must go to the classroom to pick up their child.

• If a parent/guardian arrives to pick up a child early and has not called to inform the office, the parent/guardian must sign out the child first, get a pass from the office, then pick up the child from his/her classroom (Nāwahī Iki and Nāwahī Nui).  Homework may not be available if prior arrangements have not been made.

• The office staff will NOT go to the classroom to get your child.

Shoes and appropriate dress are required as specified by teachers in order to ensure health and safety.

Every reasonable effort will be made to notify parents of any illnesses, injury, accident, or incident involving their child(ren). If parents cannot be contacted, the person(s) named on the Emergency Card will be contacted to carry out necessary responsibilities. In the event of emergency care, 911 will be called.  Parents will be responsible for any medical charges associated with a 911 call.

Ke Kulekele Olakino a Palekana

Health and Safety Policy

In order to ensure a safe and healthy school environment, all rules, policies, and procedures in regard to precautionary and other measures will be followed.

No ka ʻIkepili Olakino (Medical Information)

Hawaiʻi State Law requires all students to meet physical examination, immunization, and tuberculosis clearance requirements before they may attend any public or private school in the State.

Each student is required to submit proof of TB assessment, proof of a physical examination performed by a licensed medical professional (U.S. licensed MD, DO, ND, APRN or PA) and proof of immunization as required by age and grade.

1. Loiloi Maʻiʻaiake (TB assessment) - completed before entering any school in the state of Hawaiʻi. Completed and verified documentation MUST be turned into the school office before the student is allowed to begin school.

2. Hōʻike Kūlana Olakino (Physical Exam) - completed WITHIN one full calendar year of student’s entrance into these school grades:

• Pre-K (Mua Mālaaʻo Pūnana Leo, 5 year old children) 
• Kindergarten
• 7th grade

All immunizations must meet minimum age and interval requirements between vaccine doses.

Wā Hoʻāʻo (Provisional Entrance Notice) 

A student may be allowed to begin school though some requirements remain incomplete (outside of the TB assessment). In this case, a Provisional Entrance Notice will be sent to parents/legal guardians. This notice will allow the student a 3 month time period to complete the requirements necessary to continue to attend school.

Wā Hoʻokō ʻOle (Exclusion Notice) 

An Exclusion Notice will be issued if the 3 month Provisional Entrance period has expired and the student has failed to fulfill the requirements within that time frame. An Exclusion Notice allows a grace period of 30 days to complete the requirements. (HAR 302A-1162)

Wā Kō ʻOle (Incomplete records)

A student will remain at home if both the provisional and exclusion notices have expired and until documentation of progress towards completion has been provided to the school Health Office. 

(HAR 302A-1162)

No ke Ala Hoʻokaʻaʻike (Communication with the Health Room)

Health forms, health information, nurse visits, and doctorʻs notes are stored and available in each studentʻs Magnus account and health file. Parents are responsible for informing the school Health Office of any changes to your childʻs health or emergency information, including any special medical conditions or changes to medication. 

No ka Mākau Hele Lua (Bathroom readiness skills)

All students must be completely toilet trained before starting school. Students must be able to communicate when needing to use the restroom and know how to independently and properly use the restroom, including how to clean and dress themselves. 

No ka Loaʻa i ka Maʻi (Illness at school)

Any student that becomes ill during the school day will be evaluated by the school nurse. Based on the nurseʻs assessment, the student will either be treated and returned to class or be picked up by a parent/guardian or an authorized emergency contact within one (1) hour of  being contacted by the school Health Office. 

No ke Kuʻi ʻia o ke Poʻo (Concussion protocol)

Activities requiring concentration and attention may worsen symptoms and delay recovery of a concussion. A studentʻs return to school full-time after a concussion is subject to clearance by the treating physician.  A letter from the physician is required to return to school.

No ka Pōulia (Emergencies)

Due to the nature and possible severity of incidents, it is essential that all parents/guardians update the school Health Office with adequate and accurate information at all times.  Parents/guardians will be called first. Should the Health Office be unable to reach a parent/guardian, another emergency contact will be called to pick up the student. Parents must provide 2 parent/guardian contacts as well as 2 other emergency contacts who are able to pick up the student from the school within one (1) hour of receiving a call from the school. Please make sure the individuals on your emergency contact list are willing and able to pick up your child if you are not available to do so.  

911

If it is determined that emergency treatment is required, 911 will be called.  Parents/guardians will be responsible for any medical charges associated with a 911 call.

No ka Lāʻau Lapaʻau (Medication at school)

Should a student require medication during the school day, a ʻRequest to Store and Administer Medicationʻ form is to be filed with the health room. All prescriptions and over-the-counter medications are required to be on file if brought on campus. Students in kindergarten through 6th grade are prohibited from carrying medication on their person, in their backpack or in their student desk, and all medication must be stored and taken at the health room. If medication is found, it will be confiscated, and a parent/guardian will be called to pick up the student. This is a preventative measure to ensure the safety of the student and other individuals. 

No ka Maʻi Kūmau (Chronic Illnesses)

Students requiring asthma inhalers or epipens are strongly urged to store an additional prescribed dose of those medications in the health room for emergency use.

No ka Hōʻalo Koina (Exemptions)

Should a student require an Exemption from Immunization form for either medical or religious reasons, both DOH forms are available at the Health office upon request.  No other exemption forms are allowed by the State of Hawaiʻi.  Students who have not been vaccinated may not be permitted to attend school when there is a danger of an epidemic from any communicable disease for which immunization is required.  Attendance will only be permitted if the student receives the required immunization or once the epidemic is over.

Pāheu Meaʻai (Food Allergies)

Nāwahīʻs school food service provides pre-set meals. Should a student have a food allergy that requires avoidance of certain foods, a Special Dietary Needs form must be completed by your childʻs pediatrician and kept on file at the school Health Office. This form is available at the Health office upon request.

Special Dietary Needs

Ke Ala Pōulia

Emergency Directions 

Palapala Pōulia ʻIkepili ʻOhana (Emergency Preparedness Form)

Families are responsible to provide valid and accurate information on the preparedness awareness form. Should anything change, please be sure to update the information in the office. Information provided will be used to contact parents/ guardians in the state of emergency. Pick up instructions will be sent via text message, phone call, and email through One Call Now. Please know that your child's safety is our priority. Please follow the instructions to ensure that all children get picked up in a timely manner. 

ʻŌnaehana Pōulia (Emergency Practices)

Nāwahī practices various types of emergency procedures throughout the school year. 

Natural Disasters

In case of a natural disaster or fire, parents/ legal guardians will be contacted as soon as possible through One Call Now with instructions on how and where to pick up your children.

Off Campus Evacuation

Nāwahī’s off campus site is located at Keaʻau Elementary School.  Parents will be contacted with pick up information.   

Lockdown

Should the campus need to be locked down for any reason, all pertinent and relevant information will be sent through One Call Now as soon as possible. You may contact the school with questions at [email protected]. Please do NOT call by phone and tie up emergency phone lines.

Legal Guardianship / Custodial Documents

Any changes to child custody must be filed at the front office.  Official court documents are the only acceptable documents.  Separated parents must file emergency contact information separately.  Nāwahī will use contact information given for the school year to contact Parents/Legal Guardians are not allowed to remove a parent from school documents without prior court approval along with documented proof.

Temporary Restraining Orders

You are required to notify the office and turn in court approved documentation as soon as issued.

Ke Kulekele Hopena ʻAʻe Lula Kula

Disciplinary Policy and Procedures

Class C Offenses (Department - Prohibited Conduct)

• Smoking: Possession or use of tobacco substances; also includes chewing tobacco and snuff;

• • Based on Act 122, effective January 1, 2016, all electronic cigarette (e-cigarette) offenses will be categorized as Class C offenses under HAR Title 8 Chapter 19.